Getting Started with Time Reports Pro

1. What is Time Reports Pro?

Time Reports Pro turns your Google Calendar into a database. Instead of switching between a time-tracking app, a spreadsheet, and your calendar, you do everything in one place.

By adding Custom Fields (like "Client," "Rate," or "Status") directly to your calendar events, you can instantly generate professional Invoices, Timesheets, and Analytics without manual data entry.

2. How It Works (3 Steps)

Step 1: Setup Your Fields

Open the add-on sidebar and click Setup / Manage Fields.

  • Add a "Client" field: Use a Dropdown or Color field to categorize events.

  • Add a "Billable" field: Use a Toggle (Yes/No) to mark billable hours.

  • Add a "Rate" field: Use a Text field to store hourly rates.

Step 2: Tag Your Events

Click on any event in your calendar. The Time Reports Pro panel will appear.

  • Select the Client.

  • Toggle "Billable" to ON.

  • Hit Save.

  • Pro Tip: If it's a recurring event (e.g., weekly lesson), you can save these settings for the whole series at once!

Step 3: Generate Reports

When it's time to bill:

  1. Open Report Builder.

  2. Select your date range.

  3. Choose "Invoice" or "Timesheet".

  4. Click Generate. We’ll create a Google Sheet formatted and ready to send.

3. Ways to Use It

🎸 For Music Teachers or Tutors

Stop chasing payments and calculating lesson hours manually.

  • Setup: Create a Dropdown field for "Student Name" and a Toggle for "Attendance" (Present/Absent).

  • Workflow: At the end of the month, run a report filtered by "Student Name."

  • Result: Instantly generate an invoice for "John Doe" showing exactly which lessons he attended, multiplied by your hourly rate.

💼 For Consultants & Freelancers

Prove your work and get paid faster.

  • Setup: Create a Color field for "Project" (e.g., Red = Client A, Blue = Client B).

  • Workflow: Color-code your meetings and deep-work blocks as you go.

  • Result: Generate a Timesheet at the end of the week. Send your client a professional breakdown of every hour spent on their project, with total costs calculated automatically.

🏢 For Event Spaces & Facilities

Maximize utilization and streamline booking logs.

  • Setup: Create a Dropdown for "Room ID" (Main Hall, Studio B) and a Text field for "Booked By".

  • Workflow: Tag every reservation in the calendar.

  • Result: Run a Standard Report to see usage stats. Answer questions like "How many hours was Studio B booked in October?" or "List all events booked by the Marketing Dept."